All undergraduate student organization travel, either domestic or international, is subject to the requirements below. These policies apply to any trip undertaken on behalf of a registered student organization.
Trip Registration
Travel done on behalf of a student group must be registered in Yale Connect no later than two weeks prior to departure. Trips that are not registered within this window are not in compliance with University policy.
Trip Leader Requirement
Each undergraduate organization traveling as a group must designate an officer to serve as trip leader. The trip leader holds responsibility for the group’s compliance with these policies and for coordinating safety planning. Trip leader responsibilities are outlined in Leading Group Travel.
Mandatory Travel Release Form
Every student participating in undergraduate student organization travel, domestic or international, is required to sign the Travel Release Form. The trip leader is responsible for ensuring signed waivers are collected and on hand prior to departure. Travel may not commence without this documentation.
Safe Travel Checklist
Trip leaders are required to review and complete the applicable Checklist for Safe Travel, issued by the Office of Risk Management. Completion of this checklist is a condition of University-sanctioned group travel.